Managing the handover of a commercial construction project effectively is crucial in ensuring it is safe to operate and maintain.
Getting It Right From the Start
- What information and documentation should be available at handover;
- How the owner will gain assurance that the property is operating as required and expected before accepting it;
- What instruction or training should be given to whom on the operation or maintenance of the property;
- Details of the required, or recommended maintenance regime.
- Names and details of duty-holders involved with the project;
- Designs, calculations, and specifications;
- ‘As installed’ or ‘as built’ drawings;
- Manufacturer’s data sheets and declarations of conformity;
- Operation and maintenance instructions;
- Commissioning test results;
- Records of inspections, or test witnessing;
- Details of any training or instruction delivered;
- Written schemes of examination (ie. for pressure systems or lifting equipment);
- New or revised arrangements and risk assessments for using, maintaining or managing the assets (ie. relating to the management of legionella);
- Maintenance details;
- Third-party approvals (ie. fire marshall, insurer, building control, etc.); and
- Schedules of keys, tools, and equipment to be passed over at handover.
Almost all assets will need to be maintained in some manner – either in a planned, preventive manner or reactively. Routine inspection and testing may also be required. Managing this can be extremely difficult if the details are spread through a large file. A much more useful approach is to collate that information into a maintenance schedule or log, listing the assets/components and detailing the frequency and nature of the maintenance tasks. Once the owner is satisfied that they have the assurances and information needed to operate and maintain the property, they will often be asked to sign a completion certificate. This will mark the end of the construction phase.
Although handover is the last stage of the installation or construction project, it is the first stage of the much longer operational and maintenance phase. The process needs to be thought through very early in the life of the project; leaving handover to the last minute can only increase the likelihood of missing vital checks or information.
At Jaime Partners we are experienced at leading our clients through successful construction handovers. Contact us to learn more about how we can help you with your project.